Full Feature Overview
Everything your operation needs. Nothing it doesn't.
7 Interactive built 7 Flow for businesses that need inventory control, professional invoicing, purchasing workflows, and team access — all in one coherent system.
Inventory & Stock Control
Know exactly what you have — and where it is.
7 Flow gives you real-time visibility across all your products, warehouses, and stock movements. Whether you manage 50 SKUs or 5,000, the system stays accurate and auditable.
Real-time stock quantities
Every sale, purchase, and adjustment updates quantities instantly. No manual reconciliation.
Multi-warehouse support
Track stock across multiple physical locations. Transfer between warehouses and report by location.
Low-stock alerts
Set minimum stock levels per product. Get alerted before you run out, not after.
Barcode and SKU management
Assign barcodes to products for quick lookup and scanning at goods-in or point of use.
Stock adjustments with audit trail
All adjustments are logged with the user, timestamp, reason, and quantity change.
Product catalogue with categories and brands
Organise your full product range with categories, brands, and custom fields.
CSV import and export
Bulk import your product catalogue from a spreadsheet. Export filtered data at any time.
Cost price and retail price tracking
See your margin per product at a glance. Cost prices update with each purchase order.
Invoicing, Quotes & Receipts
Professional documents, delivered fast.
From initial quote to final receipt, every commercial document your business sends is professional, correctly numbered, VAT-aware, and tied together in one system.
Professional PDF invoices
Auto-numbered invoices with line items, discounts, VAT, and your company branding. Download or send in one click.
Quote to invoice conversion
Accept a quote and convert it to a numbered invoice instantly — no data re-entry.
EU VAT support
Configure VAT rates per product or document. Choose VAT-inclusive or VAT-exclusive pricing. Correct VAT breakdowns on every document.
Multi-currency invoicing
Issue invoices in EUR, GBP, USD, or other currencies. Rate display and document currency tracked separately.
Payment recording
Record payments against invoices. Track what's paid, outstanding, and overdue at a glance.
Payment receipts
Issue formal payment receipts automatically when an invoice is marked paid, or create standalone receipts manually.
Configurable templates
Choose from multiple document styles. Apply your logo, business details, and footer text.
Quote expiry and status tracking
Set expiry dates on quotes. Track Draft, Sent, Accepted, Rejected, and Expired — all visible in the quote list.
Purchasing & Suppliers
Order from suppliers without losing track of what's expected.
Purchase orders connect your supplier relationships to your stock levels. Order, track delivery, and update inventory — all without leaving 7 Flow.
Purchase orders to suppliers
Create formal POs with line items, quantities, and expected delivery dates. Send them as PDF directly to suppliers.
Goods received tracking
Mark items as received when stock arrives. Partial deliveries are tracked separately from fully received orders.
Automatic stock updates on receipt
When you receive goods, inventory quantities update automatically. No manual stock entry needed.
Supplier management
Maintain a supplier database with contact details, lead times, and linked products.
Expense recording
Log business expenses against suppliers with payment method, category, and VAT — separate from product purchasing.
Purchase cost tracking
Cost prices on products update from your latest purchase order. Gross margin calculations stay current.
Reporting & Finance Visibility
The numbers your business decisions depend on.
7 Flow gives you operational financial visibility without requiring an accountant to make sense of it. Stock value, sales vs. cost, and gross profit are always visible — no setup required.
Dashboard KPIs
Total products, stock value, monthly sales, purchase cost, estimated gross profit, and pending documents — all on the dashboard.
Sales vs. purchases chart
Visual monthly comparison of what you've invoiced and what you've spent on purchasing — in one chart.
Inventory value by category
See the breakdown of your total stock value across product categories. Useful for insurance, reporting, and buying decisions.
Top-selling products
The 90-day top sellers by quantity and revenue — so you know what to keep in stock.
Low-stock and out-of-stock summary
Instant visibility into which products need restocking, with direct links to create purchase orders.
Audit logs
Every user action is logged — product changes, stock adjustments, document creation, and settings changes.
Team Access & Company Controls
Give every team member exactly the right access.
Run multiple companies from one account, invite your team with the right permissions, and keep sensitive data visible only to those who need it.
Role-based access control
Seven role levels: Owner, Admin, Manager, Sales, Inventory, Accountant, and Viewer. Each with a precise permission set.
Multi-company support
Switch between companies in one account. Separate stock, invoices, settings, and users per company.
Team member management
Invite team members by email. Assign or change roles at any time. Deactivate access without deleting history.
Company profile and settings
Configure your company name, address, VAT number, logo, default VAT rates, currencies, and document prefix.
Notification centre
Low stock alerts, invoice status changes, and system events are logged in your notification feed.
Backup and export
Schedule automated backups of your company data. Export to storage or download manually at any time.
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